Q. How do I manage my group?
If you have created a group or administer one, you can manage the members’ roles from the group home page. Access your group’s home page by first clicking Groups in the left hand menu.
Then click the My Groups tab and find the title of the group you are looking for.
From here, it’s easy to invite new members. Click on Send Invites in the left sidebar of your group home page, then use the search box to look for Commons users and click the Send Invites button.
As an admin you have control over a wide range of things, which means that you can run your group in a variety of ways. You could have, for example, an extremely locked-down group, where only the admin is allowed to invite people. This might be appropriate for cases where the group is being used strictly as an official news outlet. Or you could have a more flexible group, where every member is an administrator. Both extremes are possible in Commons; more probably, you will want something in the middle.
Things become more complicated with bigger groups. If you have a very active group with fifty members, for example, a few admins may be kept busy, but they should be able to manage the site. An active group with five hundred members is a different story: overseeing so many people is probably more work than a handful of admins can do. For such a large and active group, it would be useful to have moderators. Moderators cannot control everything in the group—for example, they cannot decide to rename the group, as an administrator can—but they can process requests to join the group, and they can edit content within group discussion topics.
You can choose the roles of members in your group by going to the Manage area of your group (accessible only to admins). Click on Manage on the left-hand menu of your group’s home page to change roles.
Next, click on Members in the menu that appears in the Manage area.
Admins and Moderators all have buttons that say Demote to Member next to them. You can also demote yourself—if you are tired of running your group, you can hand it off to someone else. However, all admins can’t be demoted at once. Each group has to have at least one admin.
Members have different buttons next to them. An admin can remove Susana from the group by clicking Remove from group. At that point, Susana will no longer be a member. If you click Kick & Ban, she’ll be thrown out of the group and banned from rejoining. This is a serious step, and we hope this will never be needed in Commons, but it’s a possibility. (You can also remove admins from a group, but this is a two-step process: first you would click Demote to Member to make them a member, then Remove from group to take them out of the group.)
If you think a member could help the admins run the group, you can make them a moderator by clicking Promote to Mod. If you think they should be running the group, you can make them an admin by clicking Promote to Admin.